As a reminder, staff recruiting is first moving to TOPS, with faculty recruitment set to follow at a future date.

We hope this enhanced system provides a better user experience for both applicants and managers, and we welcome your feedback once you have a chance to begin using the system. 

To access the new recruitment site, please use the following SSO link: https://newhaven.clearcompany.com

For further support, please reach out to the Technical Support Help Desk. 

New hires meet with an HR Team member on their first day to complete their Employment Verification Form (I-9) and review benefit information. They will also be enrolled in an onboarding course through Canvas and be provided with two mandatory training sessions through LinkedIn and Vector Solutions. Additionally, a full orientation where new employees will have the opportunity to meet with Interim President Sheahon Zenger and other Cabinet members and HR staff to learn more about the University’s history and future. Student guided tours will also be available.

The following dates are avaiable start dates through the fiscal year:

*Tuesdays due to Monday holiday

Please refer to your Hiring Manager’s Checklist for your new hires:

Hiring Manager’s Checklist

Please click on the links below to gain access to training materials and previous training sessions. To  access our Talent and Onboarding Performance System TOPS, please click the SSO link here.

Training Documents for Staff and Faculty Requisitions

1. A general one-page guide on how to create a requisition using the simple form in TOPS Applicant Tracking System (ATS): https://clearco.zendesk.com/hc/en-us/articles/360046861393-Creating-a-Job-Requisition-Simple-Form. *Please note this guide does not have instructions on how to enter information for the University of New Haven custom fields. Refer to the recorded training sessions listed below. 
2. A one page guide on dispositioning applicants and moving candidates through the workflow: https://clearco.zendesk.com/hc/en-us/articles/115008879487-Update-a-Candidate-Workflow-Disposition-or-Move-Forward
3. Interview scheduling training document: https://clearco.zendesk.com/hc/en-us/articles/115009274668-Scheduling-an-Interview. Please review how to schedule 1:1 and  multiple interviews.

Video Guides for Staff and Faculty Requisitions

1. A step-by-step video training tutorial on how to create a requisition in the TOPS ATS: TOPS Requisition Creation Tutorial for Hiring Managers. *Please note the custom field categories have evolved since system launch to reflect field options for both staff and faculty roles. If you have additional questions on how to create a faculty requisition, please refer to the recorded training sessions listed below. 
2. A step-by-step video guide on how to view candidate profiles, send a candidate an email/text message and assign grades once applicants have formally applied to the role: https://www.iorad.com/player/1892177/ClearCompany—Candidate-Management?#trysteps-1. 
3. A step-by-step video guide on how to schedule an interview https://www.iorad.com/player/1892192/ClearCompany—Interview-Scheduling–?#trysteps-1.

Recorded Training Sessions for Staff and Faculty Requisitions

Recorded hiring manager training sessions for staff requisitions:

1. Training Session I. RequisitionCreation. Candidate Review and Disposition 
2. Training Session II. Scheduling Candidates & the Offer Process

Recorded operation leads training sessions for faculty requisitions:

1. TOPS Operations Leads – Applicant Tracking System (ATS) Requisition Training-20240820_090208-Meeting Recording.mp4
2. TOPS Applicant Review _ Interview Scheduling Training – Session II-20240829_130608-Meeting Recording.mp4

Faculty Requisition Delegates

Important Faculty Updates

Approval path for faculty requisitions:

• Approval path for faculty roles: Hiring Manager (HM) (or School Dean if the Dean is the HM) -> School Dean -> Nancy Savage -> Deb Flonc
• Approval path for grant-funded roles: HM (or School Dean if the Dean is the HM) -> Lan Virasak -> School Dean -> Nancy Savage -> Deb Flonc
• Approval path for roles that require sponsorship: HM (or Dean if the Dean is the HM) -> Dean -> Kathy Kautz -> Nancy Savage -> Deb Flonc

Custom Fields for Faculty Roles

• Eclass categories for faculty roles are:
  •      F1 – Full-time faculty 10 month
  •      F2 – Full time faculty 12 month
  •      F3 – Practitioner-in-Residence
  •      F4 – Adjuncts
• Dept index – The index is the data entry code that designates the fund and org appropriate for any financial transaction
• Incumbent Position Number – The HR team is working on presenting the dean with a monthly report that has the following information: Banner ID, dept number and name, position #, and title. Deb Flonc can also provide the position number. You can @Deb in the requisition to request the position number. If you do not know the position number, please enter TBD as the position number.

*Key updates*

• Offer letters for adjuncts and PIRs will remain outside of TOPS and continue to be the responsibility of the college’s administrative team
• Adjuncts – The adjunct onboarding process will also continue as is, with the onboarding documentation completed by the department’s administrative team and submitted to OfficeofHumanResources@newhaven.edu. However, all adjunct requisitions must be entered in TOPS moving forward. TOPS is replacing Interfolio as the university’s applicant tracking system (ATS)

Click here to learn more about ways you can grow within our organization, as well as any available positions.